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Renovation project: how much should you pay for a deposit?

Last modified: 2021-01-13 | Approximate reading time 6 mins

Léa Plourde-Archer

The deposit that is paid to a contractor during a renovation project is generally used to purchase materials that will be needed to complete the work and it also serves to measure the seriousness of your approach.

Although it is easy to understand why contractors request deposits, customers must still be protected from the risks that come with giving money before the work is fully complete. In the following paragraphs, we will cover what you need to know about home renovation project payments.

Giving a deposit for a renovation project

A legal vacuum

Unfortunately, there is no law setting out the amounts that can be paid by the client hiring the contractor for their project. However, some recommendations are provided to consumers in order to avoid any problems with incomplete or unsatisfactory work.

Paying a deposit at the beginning of the work

Things to check before hiring a contractor

Before the work starts, make sure you complete all the proper verifications about the contractor you want to hire. You can investigate their reputation on the internet, ask for referrals, check the BBB and determine whether their licences are valid (if applicable). In certain provinces, trades are regulated and you can check with the relevant organizations to know whether the licences are still in effect. 

Our advice on how to find the right contractor for your renovation project will also provide more ways to ensure that you are working with a qualified contractor.

Making a payment several months in advance?

If a contractor asks you to make a deposit more than two months in advance, find out if they have a trust account. This account will make it possible to recover the sums in case of problems. The cheque must be made in the name of the company and not in the name of the contractor. However, in the field of renovation, few contractors have such an account.

Make a first deposit that is as small as possible

The first deposit, the one made at the beginning of the work, must be as small as possible. Specifically, it is recommended not to pay more than 15% of the total value of the work at this stage, or to pay an amount that covers the expenses associated with the purchase of materials, which the contractor must often do before starting work.

Also, note that a payment by credit card or cheque is preferable to cash payment, as you automatically have proof of the transaction. If you pay cash, you will need to request a receipt. Also be sure that taxes are included in the price and detailed on the written contract. Without proof of payment, you will likely have problems in court if you ever have to make a claim.

Argent canadien dépot projet rénovation_canadian money deposit

Photo: Pixabay

Pay the rest of the sum in instalments

With regards to the remaining amount to be paid, this money should be sent in instalments at the end of each stage of the process. A fixed sum will be paid after each step, and the amounts will be established before signing the contract. Work with the contractor to determine the value of each payment, and this can be done by evaluating the importance of each step with regards to the final result.

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Towards the end of the work

Be careful before paying the last deposit to the contractor

Like the first deposit, the last payment should represent 10 to 15% of the total value of the contract. This is a guarantee to ensure that the work will be completed in accordance with the agreement and that the contractor will finalize the work. Before making the last deposit, inspect the job site. If you are satisfied, you can then sign a certificate of completion.

If you are uncomfortable with certain aspects, hold back the payment of the last deposit until the required corrections are made.

Check that the sub-contractors have been paid

If you hired the contractor for a large-scale job, the project may involve subcontractors. You should know that the deposits paid over the course of the work will probably be used to pay them. In the event that they do not get their due, they could come back against you and ask for a legal mortgage on your property in order to get their money back.

To prevent such a situation from happening, ask for proof (i.e. a receipt) from your contractor that the payments have been made.

Until you receive this proof, you should retain up to 15% of the value of the work. You will be able to pay this amount after a 30-day period has passed, which is the maximum time for filing a legal mortgage application by a subcontractor.

Further clarifications

A contract that has been concluded on the phone

If your contract was concluded over the phone or the internet, a merchant is entitled to ask you to pay a deposit only if your payment is made by credit card

Knowing what to do with the deposit if a renovation project is cancelled

If you have provided for it in your contract, it is possible to recover a portion of the deposit in the event that the contract is cancelled for any reason.

A contract with a door-to-door salesperson

Before going further, let us specify that a travelling salesperson is one who sells their services in an area outside their place of work. Moreover, if a renovation contractor comes to your door, you must know that they will be considered a travelling contractor in the eyes of the law if they work as a salesperson or if they install roofs, thermal insulation, siding or doors and windows. Check to see if the company has the necessary permissions to act as a door-to-door salesperson (this will be province-specific).

In some provinces, when you sign a contract with a door-to-door salesperson, there are specific rules for deposits. For example, in Quebec, the contractor is not allowed to request a deposit before the end of a 10-day period following the signing of the contract. The reason behind this ban is that you legally have up to 10 days to cancel your contract.

If, however, materials have been delivered to you, the contractor may request a deposit. However, in the previous case, be aware that you are always entitled to cancel the contract, even if the work has been started or even completed before the end of the ten-day period.

Are you having trouble recovering your deposit?

Are you currently experiencing problems with a contractor and having trouble finding an amicable agreement? Bidsettle offers services that could be useful in your situation. This platform helps you send a demand letter and can connect you with a lawyer at little cost. 

Paying a deposit for a renovation project: what you need to know

  1. There is no law governing the amount that can be requested from customers as a deposit.
  2. The payment of a deposit must have been explicitly mentioned in the contract.
  3. For a payment planned to be paid more than 2 months in advance, write the cheque in the name of the company and make sure that the money will be deposited in a trust account.
  4. The first deposit must not exceed 15% of the total cost of the work.
  5. Ideally, you should pay by cheque or credit card. If you pay cash, ask for a receipt.
  6. Pay taxes to avoid any problems in the event of a claim.
  7. Plan deposits based on the steps taken and ask for a receipt detailing the work performed each time (the whole thing must be included in the contract).
  8. The last payment must be equivalent to 10-15% of the cost of the work and must only be paid after the inspection, which will result in the signing of a certificate of completion of the work.
  9. Ask the contractor for a receipt. Until this has been obtained, retain up to 15% of the value of the work.
  10. For a contract signed by phone or internet, you may only be asked for a deposit if you pay by credit card.
  11. In the contract, be sure to include a clause allowing you to recover part of your deposit if it is cancelled or the work does not meet your expectations.
  12. If you are dealing with a travelling seller, make sure that he has the necessary authorizations to do so. Be aware that they cannot ask you for any down payment before 10 days.
  13. Are you having trouble recovering a down payment? Use the Bidsettle platform for your procedures.

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